OCT 1, 2024 BER MINUTES

PUTNAM COUNTY BOARD OF ELECTIONS AND REGISTRATION

GENERAL MEETING AGENDA

PUTNAM COUNTY ADMINISTRATION BUILDING

BER CONFERENCE ROOM

October 1, 2024

4:30 P.M.

 

  1. Call to order: 4:31 P.M.
  2. Roll Call
    1. Mr. Charles Patten, Chairperson: present
    2. Mr. Emory Walden, Vice-Chairperson: present
    3. Ms. Anne Parker: present
    4. Ms. Lorraine Webb: present
    5. Mr. Dick Forrester: present
  • Public Comments
    1. None
  1. Approval of Agenda
    1. Ms. Parker moved to approve the agenda.
      1. Ms. Webb seconded the motion.
      2. Vote: all in favor.
    2. Recommended Consent Agenda
      1. Approval of Minutes August 6, 2024
        1. Ms. Webb moved to approve of the minutes as presented.
        2. Mr. Forrester seconded the motion.
  • Vote: all in favor.
  1. Discussion Items
    1. November General Election
      1. Mrs. Rudolph updated the Board on General Election
        1. Ballots done
        2. Early Processing Time set for 12:00PM, Nov 1st
        3. L&A Testing in the works
        4. Dress Rehearsal done
        5. Board signed Duplication and Vote Review Oaths
        6. Going to ATL with deputy to get Tabulators
      2. November Special Election Primary
        1. Mrs. Rudolph updated the Board to say that all was going well
      3. Mrs. Rudolph updated the Board that Poll Worker training was complete
      4. Mrs. Rudolph updated the Board on the Pre-certification meeting rule. The Board agreed to meet on Friday, Nov 8th at 3PM and set the Certification meeting for November 12, 2024, at 4:30.
      5. Budget 2024 Review
        1. Mrs. Rudolph updated the Board on the current 2024 Budget
      6. BER Office Closure
        1. Mr. Patten suggested that the Board creates a policy for sudden office closures and notification of the Board if a situation where the office would close outside of normal closed hours.
          1. Ms. Parker made a motion to make a policy, “In case the office needs to be closed for any reason, that the Supervisor would notify the Board of Elections and Registration in a timely manner before closing, if possible via phone or text.”
          2. Mr. Forrester seconded the motion.
          3. Mr. Forrester made a motion to amend the policy to include, “With the safety of the Supervisor and staff as paramount consideration.”
          4. Ms. Webb seconded the motion.
          5. Discussion-none
          6. Vote: all in favor
  • Business and Information from Board Members and Staff
    1. Mr. Forrester: Question: Has there been an outcome on the handicap ramp? Mr. Patten said that he would work on it and follow up.
    2. Mr. Walden: none
    3. Ms. Parker: none
    4. Ms. Webb: none
    5. Mr. Patten: remiss that no card for Mechelle was made
    6. Mrs. Rudolph: staff changes
  • Adjourn: 5:34 P.M.
    1. Mr. Walden moved to adjourn the meeting.
    2. Mr. Forrester seconded the motion.
    3. Vote: all in favor

 

 

 

ATTEST:

 

_______________________________                                  ______________________________

Kimberly Rudolph                                                                  Charles Patten

Supervisor Election and Registration                                      Chairperson